Writing a Resume
A resume is a marketing document that outlines your previous experiences in a way that shows that you are the best candidate for the position you are applying for. It’s meant to be between one and two pages, and should be tailored to each position you apply to.
Applying for a Federal Job?
There is a different process for applying for a federal job, and you will need a different type of resume.
Need a Curriculum Vitae (CV)?
A resume is different from a curriculum vitae (CV), which is traditionally used by those in academia and research.
Creating a resume can be a daunting task. To get started, try this exercise:
This will be a casual place to brainstorm everything that can go on future resumes. See “Templates” if you would like to start with a specific format.
Try to find the date(s) that you were involved in each experience. Don’t worry about formatting at this stage. Just get all of the information written down.
Examples: internships, full-time work, part-time work, summer jobs, volunteer/community service, campus activities, student organizations, and your educational experiences.
This can include specific tasks you were assigned, accomplishments, or ways that you personally contributed to the experience. Don’t worry about the wording at this stage. Just make notes that you can make sense of.
You will want to save this document in an easily accessible place (e.g. Google Docs) so that you having a running history of your work, academic, volunteer, and extracurricular experiences. You can always update information in this document, then copy and paste it into tailored resumes that you are creating. This running “Primary Resume” will be especially helpful if you ever decide to apply for academic/research careers (which require a Curriculum Vitae) or a job with the U.S. government (which requires a federal resume).
Now you have a resume draft! You can use this document to store all of your information for years to come. Simply edit the information you need for each new resume you make.
Resume formatting is an important part of creating a resume. There are some important things to consider when formatting your resume.
Using lots of color or complex graphic design can distract from the content of your resume, and it may cause issues with the AI that reads resumes.
Prioritize your experiences, and make sure the most important items appear close to the top of the page. It’s what people will see first, and you want to make a strong first impression!
Career Activator is a tool that helps you create a resume from a range of pre-built templates, and industry-specific examples.
A good template to create a profile statement is:
(Adjective) (professional) with (number) + years of (industry) experience looking to utilize (relevant skill) and (experience or education) in (relevant topic) in the (position) position at (company/organization).Note: Objective and Profile statements are most helpful when you have gaps in your resume or are looking to transition into a different field.
The experience section(s) are all about the unique ways that you have interacted with the professional world. For each position, indicate the name of the employer, your title, the city/state where you worked, and dates of employment. List bullet points underneath that describe your tasks and accomplishments in each experience. For more information on how to write bullet points, also called skill statements, see the section titled “Writing Bullet Points (Skill Statements).”
Your experiences matter, regardless of whether you were paid! Here are some examples of possible experiences you can list:
|
|
The skills section should include skills that are applicable to the work you’ll be doing. Sort your skills into different categories and be as specific as possible, especially when naming software or equipment. Try not to include soft skills in the skills section (e.g. “Teamwork”).Based on your experiences, you may benefit from including additional sections. These sections may be helpful to include if you you are in particular industries or if you have a lot of experience in a particular area. Try to ask yourself: Is this experience relevant to the position? Will including this experience set me apart from other candidates?
Awards & Honors is a helpful section to designate special achievements, including scholarships, grants, graduation honors, special recognitions, etc. If the award’s title does not give context to achievements, you can provide a description of why the award was given. This can be part of Education or a separate section.
Licenses & Certifications is a section that allows you to show your qualifications for working at a specific job/industry. This is especially important when your industry requires specific certifications/licensure to qualify (e.g. teaching, nursing). If a specific license or certification is a requirement for a position, be sure to put this section on the top half of your resume so it is easily seen.
If you have been involved in clubs and activities during your time at St. Kates, you can highlight those in this section. This is especially helpful if you have held leadership positions in any organizations on campus. Bullet points describing your experiences are optional.
If you are in an industry that encourages continuing education or professional development, this section can help you highlight where you may have particular expertise. Professional development experiences include workshops, presentations, seminars, continuing education (CE) experiences, or trainings.
If you are involved in any professional associations that are relevant to the opportunity you are applying for, it can be helpful to highlight that on your resume. If you would like to learn more about professional associations, click here.
The Presentation section can be helpful to highlight any key presentation experiences you have, including presenting research at a conference, participating in a panel discussion, hosting a webinar, etc. This can be helpful section to highlight public speaking skills, or academic research experience.
The Publications section can be helpful to highlight any published work you have authored or co-authored. This section will usually only go on Curriculum Vitae.
While Research Experience may fall under the general “Experience” category, it is often separate in order to highlight laboratory, analysis, or clinical skills. This section is especially helpful for scientific or academically-focused resumes.
If you have experience studying/working internationally, you can place it under the “Education” section, or you can have a section specifically for international experiences. It is recommended to have this section separate if you have at least two experiences to put in it or if the position requires knowledge of intercultural fluency or knowledge of a particular culture.
The Course Projects section is a helpful tool to highlight coursework that is applicable to the field or position you’re applying for. When highlighting course projects, it’s important to showcase information that is relevant to the experience you’re applying for. For example, it could be helpful to focus on methodologies when applying to a research position. If you’re applying for a business-related role, focus on the action you took as a result of your research and how your actions benefited the organization.
Label this section “Course Projects in [Subject]”
Bullet points (skill statements) describe your professional experiences. Focus on specific duties/accomplishments and ways to connect your experience to the position you’re applying to. Follow these steps for help:
Keywords are specific skills, language, qualities, or experiences looked for in a candidate. Examples include:
You can identify keywords in the job listing itself. Look for items that are repeated often or are very specific.
e.g. Make sure to copy the phrasing they use. If they list “CRM software,” use that phasing instead of an example like “Salesforce”
O*NET: Look up the job you’re interested in to get ideas for additional relevant keywords.
Find ways to integrate the keywords throughout your resume, in bullet points and/or skills sections.
Once you’ve identified keywords, begin to brainstorm ways that you can connect yourself to those skills/qualities/actions. Try to ask yourself:
Once you’ve identified the connection, place that keyword/phrase as a bullet point under that experience.
Now that you’ve selected a key word or verb that you would like to include in your bullet point, you will want to add relevant details. You can do this by clarifying and quantifying.
Clarify: Clarifying allows you to explain the context of your accomplishment/duty. Ask yourself: Who? What? Where? When? Why?
Example:
Quantify: Quantifying allows you to provide the context and the scale of your accomplishment/duty. Ask yourself: How much? How many?*
You don’t have to have specific numbers: you can always show a range (e.g. 7-12 employees) or an estimate (e.g. about 60 calls per shift).
Example:
Bullet points for resumes should begin with a verb that represents the skill or achievement that you are hoping to demonstrate. Avoid using “I…” or “Duties included…”
If you are struggling to come up with ideas, try using these templates:
Accomplished [x] as a measured by [y] by doing [z]
Increased team efficiency by 15% as measured by delivery time by designing and implementing a new delivery system
Action verb + how you did it + why you did it
Facilitated creative activities for four children to support their emotional and social development during the COVID-19 lockdown
Action verb + details + outcome/result
Coordinated the service of 10 tables in a high-volume restaurant, delivering efficient and friendly service to guests
Some industries require information that is very specific to the field on the resume. Click the topic below to see suggestions for each of these industries.
When listing licenses and certifications, think about the ones that are relevant to the position and/or show your unique qualifications.
Examples:
Eligible for NCLEX test for RN on May 1, 2023
Basic Life Support (BLS), American Heart Association, Expires 12/1/2023
Public Health Nurse (PHN) – upon graduation March 2023
Clinical Experiences:
It’s important to list all of your clinicals in your resume, including the site, unit, and number of hours worked at each site. Bullet points for these are optional but recommended for experiences where you worked a lot of hours or will be applying for positions in that setting.
Example: Intensive Care Unit (ICU) | Mayo Clinic | 240 Hours | Spring 2022
Other Experiences:
Label your other sections “Relevant Experience” and “Additional Experience.” Try to include some of the skills listed below in your bullet points. Do this by describing experiences in which you demonstrate competencies in these areas. Avoid listing these in the “Skills” section.
When listing licenses and certifications, think about the ones that are relevant to the position and/or show your unique qualifications.
Examples:
Minnesota Secondary Education Licensure (September 2024)
Student Teaching & Field Experience
If you are earning your first teaching certificate, this section is the most important one. State the school, location, and dates you worked. Include facts of your teaching assignment (e.g. number of students, number of students with IEPs, classes, grade levels, subjects). Fill in with details from the “Details to Highlight” section below.
Teaching Experience
When you have gained certificates and teaching experience, change your heading title to “Teaching Experience.” State the school, location, and dates you worked. Include facts of your teaching assignment (e.g. number of students, number of students with IEPS, classes, grade levels, subjects). Fill in with details from the “Details to Highlight” section below.
Address this information: Curriculum, instruction, assessment
Keywords to consider including:
special populations; mentoring; testing/assessment; classroom management strategies; methods of scaffolding, differentiating, reaching diverse learning styles, and promoting lifelong learning; specialized curricula, methods, and programs.
While each organization may differ, it is generally understood that research-oriented positions will ask for a Curriculum Vitae (CV) instead of a resume. Click here to learn how to build a CV.
Federal resumes are very different from any other industry. Click here to learn more about how to build a resume to use when applying to Federal positions.
Traditionally, resumes are one page unless you have 10+ years of experience in the field. However, it is becoming more common now for resumes to be up to two pages. If possible, keep your resume to one page. If it goes onto a second page, make sure that the reader doesn’t miss out on key information if they don’t read the second page.
Many people want to express their personality through the visual style of their resume. While being authentic is an important part of being a professional, resume formatting is not the best place to get creative. ATS, or Applicant Tracking Systems, are artificial intelligence (AI) that screens applicants’ resumes to reject candidates who do not have the necessary qualifications for the role. Many resume templates have features (text boxes, atypical fonts, multiple columns, graphics, etc.) that the ATS struggles to read. This means it doesn’t gauge your experience and thus think you are not qualified for the position, leading to a rejection of your resume.
While not all organizations use ATS, it’s important to know that many organizations do not have actual people reading through every resume at the very beginning of the applicant review process. As such, you risk being excluded from a job search simply because of your resume formatting.
If you are wanting to show your creativity or graphic design skills in an application, we recommend creating a portfolio and including the URL on your resume.
There isn’t one “correct” format that you should use for a resume. However, there are two factors you should consider:
1. Is the format easy to read? If someone has trouble skimming your resume, they are likely to miss important information about your qualifications and experiences. Make sure your font is large enough to be read easily and that each section is easily labeled.
2. Will your resume be read by ATS? ATS, or Applicant Tracking Systems, are artificial intelligence (AI) that screens applicants’ resume to reject candidates who do not have the necessary qualifications for the role. Some resume templates have features (text boxes, atypical fonts, multiple columns, graphics) that the ATS cannot read. You can use websites like Jobscan to determine if your template is ATS compliant.
Yes and no. While we do recommend that you customize your resume to each position you apply for, it doesn’t mean that you have to start from scratch each time. We recommend you keep a running document of every bullet point and format you use so that you can pull from content you’ve made in the past when creating new resumes. That way, you save yourself a lot of time and effort. If you choose not to customize your resume for most jobs, be sure to take the time to customize your resume for the jobs you’re most interested in and to change up your resume when applying for multiple positions at the same company/organization.
This tool provides up-to-date data on employers, job titles, and skills.
What is a Federal Resume?
A Federal Resume is required for any federal job with the U.S. government. In comparison to the typical 1-2 page resume required for most jobs, a federal resume details a more comprehensive overview of your …
What is an online portfolio?
An online portfolio is a tool that job seekers or graduate school applicants use to show skills, accomplishments, pictures, designs and/or reports to a potential employer or graduate program. They are usually accessible online and …
